What is in it?

So what you do with a Visual QMS sounds pretty straight-forward:

• Draw your Visual Processes to form an easily navigated, visual map
• Import your Regulatory Statements (ISO, etc.) into your requirement library
• Create a library for your Guiding Documents, with the right metadata for people to easily find their information and the right creation and approval flows to let the organization publish new content more easily.
• Set up the QMS Support modules you need to help standardize different tasks surrounding the Quality Assurance work, for example:
  • Training Management and Logging
  • Issue Recording and Management of Deviations
  • Internal Audit Management

How do I make it happen?

Depending on your goals, existing documentation and other things, the complexity of such a project may vary. If you are very ambitious you can implement a full total quality management system during the first implementation, complete with modules for Risk Management, Customer Feedback and more. You can also start out with a smaller scope and then add modules as you go along. If you only need the basics (i.e. get your processes captured and distributed, get control of your documents and connect them to your regulatory statements) to let the organization know how to succeed and comply, then it could be a smaller project.

We are currently writing a series on Getting started with Visual QMS, which goes deeper into how an implementation typically works.

If you have any questions, feel free to contact us via email or book a personal demo with us.

The post What is a Visual QMS, and how do I get one? first appeared on Visual QMS.

This is the start of a series of blog posts for how to set up a Visual Quality Management System to provides your company with an online manual to your processes, which can be used at different levels by all employees to ensure quality and compliance in their daily work. This post will introduce the main components of a visual QMS and the milestones for implementing one.

Process Documentation

• Draw a Visual Process Map using a smart web tool.
  • Start at the top level of responsibility and then continue deeper down to map the company business processes in as much detail as needed.
  • Link the Process Activities to their relevant guiding content, which allows the user to find it all in the same place; whether they arrive by navigating the process map, searching for documents etc.

Guiding Documents

• Set up and populate a library of Guiding Documents
  • Determine the document categories and other metadata.
  • Configure the flows for creation and approval of content.
  • Import and process the vetted, existing documents and Create new additions (if needed).

Compliance with Regulatory Statements

• Populate a library of Regulatory Statements (ISO standards etc.)
  • Import the Statements (usually, the vendor makes a CSV or similar file available).
    • They can also be manually created in our web tool.
  • Connect the statements to the other QMS content, such as Processes and Documents that deal with complying with them.

Note: If you have no regulatory statements such as ISO standards etc. to comply with, then this component may be skipped.

QMS Supporting activities

• Configure the core tools for standardizing the management of QMS supporting activities.
  • Manage training
    • Ensure that users are continually trained and reminded of their relevant guiding documents, process diagrams and other content.
    • Ensure training events logged and that missed and failed training events are followed up.
    • Integrate with external training systems (e.g. LinkedIn Learning).
  • Record issues and Manage deviations
    • Configure the system for logging and processing issues.
      • What happens with a recorded issues may differ, which is why it can easily be configured in Visual QMS.

Note: There are also many more modules which can be set up during the initial implementation or later (depending on the scope of the project), including Audit Management, advanced CAPA and much more. Learn more here

In the following blog posts, we will go into deeper detail with the listed subjects. Stay tuned! The next part is here: Creating the Visual Process Map.

You can try navigating an example version of a Visual Quality Management System here: https://visualqms.com/live-demo/

If you want to learn more, please feel free to contact us by email or schedule a personal demo of our solution to creating a Visual QMS.

The post Get started with Visual QMS first appeared on Visual QMS.