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Internal Audit Management

Know where every audit stands

The audit programme lives in a spreadsheet, and it takes a meeting to find out which audits have slipped. In VisualQMS you see where every audit stands, and each observation that needs action is tied to its CAPA.

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  • Every audit by status
  • Reminders to the people involved
  • Observations tied to CAPA
Three screens of VisualQMS: a year plan of internal audits on one timeline under their lead auditors, green for completed, orange for ongoing and grey for planned, with a line at today; a month calendar with the same audits; and the metadata card of a CAPA with the people in each role
Through the audit year

The audit programme moves out of the spreadsheet

A year plan can show every audit on one timeline, coloured by status: completed, ongoing or planned. A line marks today, so you see how far the programme has come without calling a meeting.

A Gantt chart titled "Audit programme", January to December 2026. Fourteen internal audits in rows under four lead auditors, green for completed, orange for ongoing and grey for planned, with a line at today in late September. One audit from April, Training and competence, is still grey, far to the left of the line.

Each row is an audit, placed in its month, so the whole programme fits on one screen.

  • Every audit of the year on one timeline
  • Completed, ongoing and planned at a glance
  • The same audits as a list, a calendar or a board

See which requirements your audits cover

A month calendar for September 2026 with week numbers. Three completed audits, one under way from the 23rd to the 25th, and a planned audit of risks and opportunities on 6–8 October, in the same colours.

The same audits on a month calendar with week numbers: what is under way and what comes next. The audit's workflow sends reminders and notifications to the people involved.

Walk us through your audit year

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When the audit finds something

Follow an observation through to the CAPA

Each observation stays tied to the audit it came from and to the action it led to.

  1. Plan the audit

    Put the audit in the year's programme, and reminders and notifications go to the people involved.

  2. Carry it out

    Auditors

    While the audit is ongoing, its related information and events are kept with it.

  3. Record what you find

    Each observation is recorded on its own and linked to the audit.

  4. Follow up in CAPA

    Where an observation needs corrective action, the CAPA refers back to it.

Bring your audit programme to a demo

Tell us how you plan and follow up internal audits today, and in a personal demo we talk it through and show you how VisualQMS would handle it. We answer the same working day.

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Questions about internal audits

What is internal audit software, and how is it different from a spreadsheet?

Internal audit software keeps audits, observations and follow-up actions as linked records, so you see where each audit stands and what came of it.

Can we see the audit year as a plan?

A year plan can lay out the year's audits on a timeline by status, on a month calendar or as a list.

Is internal audit part of the core system?

No. Audit Management and Internal Audit Observations are add-on modules, fully cross-referenced to the other modules. You are not required to use all modules, and you can add them at the start or later.

How do observations become corrective actions?

Both are add-on modules, fully cross-referenced to the other modules, so a CAPA can reference the observation that led to it.

Will auditors reference the current version of a procedure?

Yes. Ordinary users only see the latest published version of a controlled document, and links from the process maps open the latest approved version. Changes are always logged, and earlier versions stay in the version history.

Can we see which requirements an audit covers?

Yes. In the Compliance view, the internal audits linked to a requirement are listed under it, with its guiding documents and process activities.

Is VisualQMS certified, or does it make us compliant?

An accredited certification body certifies your organisation's quality management system. VisualQMS keeps the controlled documents, records and workflows you show at the audit.

After the audit

Carry audit findings into the rest of your QMS

Issue Management

Record an issue or a customer complaint, decide how each kind is handled, and keep it tied to the CAPA it leads to.

See Issue Management 

CAPA Management

Corrective and preventive actions with a person responsible and a deadline, linked to the finding that started them.

See CAPA Management 

Training Management

See who has read the new procedure. Assign training by role, department or any other employee detail, and the manager hears when it is overdue.

See Training Management 

Change Management

Change requests that say what changes and why, approved before a controlled document is edited.

See Change Management 

Deviation Management

Deviations handled the same way each time, and linked to CAPA.

See Deviation Management 

Non Conformance Management

Non conformances recorded in their own module, taken from registration to review and approval, and linked to the CAPAs that fix them.

See Non Conformance Management 

Risk Management

Risk assessments that follow your own method and stay linked to the CAPAs, changes and documents they concern.

See Risk Management